The Data Controller of the information being collected is:  Academy of Sport and Wellbeing, Perth College UHI, Crieff Road, Perth, PH1 2NX

For any queries or concerns about how your personal data is being processed you can contact the relevant Data Protection Officer at dataprotectionofficer@uhi.ac.uk

This privacy statement relates to the following processing:

Academy of Sport and Wellbeing – Academy of Sport and Wellbeing Membership Agreement and Academy of Sport and Wellbeing Membership.

Your information will be used for the following purposes:

Purpose 1:

Administering Your Membership

Administering and managing your membership agreement, including:

  • Making decisions about your membership.
  • Administering the membership agreement.
  • Business management and planning, including accounting and auditing.
  • Arranging for termination of partnerships.

Purpose 2:

  • Academy of Sport and Wellbeing Members' Safety
  • Making sure that the Academy of Sport and Wellbeing is a safe environment for all members.  This includes making sure that individual members can safely use the Academy of Sport and Wellbeing, by checking for members' health.
  • Exercise prescription based on Par Q and (medical clearance from GP, if required).
  • Complying with health and safety obligations.

Purpose 3:

Marketing

  • Academy of Sport and Wellbeing marketing communications.

Purpose 4:

  • Track and Trace
  • Facilitation of the Government “Test & Protect” system.

Our legal reasons for using the data are:

To achieve the following purposes:

  • Purpose 1:  Administering Your Membership
  • Purpose 2:  Academy of Sport and Wellbeing Members' Safety
  • Purpose 3:  Consent
  • Purpose 4:  Test & Protect

Our legal reason to use the data is:  Use is necessary for the performance of a contract with you to take steps, at your request, before entering into such a contract.  That contract being the membership agreement between the Academy of Sport and Wellbeing and Academy of Sport and Wellbeing members. Facilitation of Government Test & Protect.

The data we use includes special category (sensitive) data; your health data.

Our legal reason for using this sensitive data, as provided, is:

  • We have your explicit consent to use this data.
  • We use your health data to make sure you can use the Academy of Sport and Wellbeing without it presenting an unreasonable risk to your health or the health of others.
  • If you were to withhold the personal information we require for the Membership Agreement, the consequences would be:
  • The Academy of Sport and Wellbeing would not be able to process your membership agreement.  This means that the Academy of Sport and Wellbeing would be unable to provide you with its services or allow you access to its facilities.
  • Your data will, or may, be shared with the following recipients or categories of recipient:

Academy of Sport and Wellbeing is part of Perth College UHI and will not share your data with anyone.

Your data will be retained for the following period:

  • 3 years – Purpose 3
  • 7 years – Purpose 2 (fin)
  • Until 21 years – Purpose 1 and 2.  RIDDOR – Ian Bow?

 

The following rights are rights of data subjects:

  • The right to access your personal data.
  • The right to rectification if the personal data we hold about you is incorrect.
  • The right to restrict processing of your personal data.

The following rights apply only in certain circumstances:

  • The right to withdraw consent at any time if consent is our lawful basis for processing your data.
  • The right to object to our processing of your personal data.
  • The right to request erasure (deletion) of your personal data.
  • The right to data portability.

 

You also have the right to lodge a complaint with the Information Commissioner's Office about our handling of your data.

 

The Information Commissioner's Office is UK's independent authority set up to uphold information rights in the public interest.  Their website is www.ico.org.uk

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Junior PAR-Q

Academy of Sport and Wellbeing,

Perth College,

Crieff Road,

Perth, 

PH1 2NX


Review Academy of Sport and Wellbeing Privacy Policy

THIS FORM MUST BE COMPLETED BY THE PARENT OR LEGAL GUARDIAN OF THE JUNIOR GYM MEMBER (AGED 7-16)

All new customers to the Academy of Sport and Wellbeing must complete this Physical Activity Readiness Questionnaire (PAR-Q) prior to undertaking any physical activity.

Gym User Conditions

Children between the age of 7 and 16 can only use the cardiovascular (CV) equipment in the fitness rooms if supervised by an adult or a ASW member of staff as part of a fitness session. The adult responsible for the child must complete the Induction with the child. Only the adult who has completed the induction with the child is authorised to supervise the child in the gym. Any other adult who wishes to supervise the child must complete an induction with the child.

Use of any equipment other than the cardiovascular (CV) by any child between the age of 7 and 16 is strictly forbidden.  Any strength training advice or exercises can only be issued by an ASW instructor. This is an appointment which must be arranged by YOU the responsible adult. Exercise sessions demonstrating any strength exercises must be delivered in full by the ASW instructor to the child and adult responsible. No other exercises other than that on the programme should be carried out

Supervision Declaration

By signing below I am stating that I am:

  • I hereby acknowledge that I am fully responsible for the junior named on this form
  • I am fully responsible for ensuring the named junior behaves in an appropriate manner and uses equipment safely as demonstrated in the induction or as part of a Fitness class.
  • If I have any concerns regarding this, I will ask for help/advice when required. 
  • I can confirm my child is between the age of 7 and 16
  • When supervising this junior myself I will always have them within eye contact and be in the same room as them.

December 21, 2024

Safety Agreement:

By checking the box below you are agreeing to the following statements on behalf of the Junior named on this form:

  • I acknowledge that there are risks and dangers inherent in physical exercise and declare that I know of no reason why I should not take part in exercise
  • I have read, understood and completed this questionnaire, and any questions I had were answered to my full satisfaction
  • I understand that any exercise I take part in, is at my own risk and I agree to waive any legal recourse (other than negligence) for any damages to myself arising from my participation
  • I agree to follow any verbal instructions given by the staff and to observe any written notices regarding safety whilst visiting the facilities at UHI Perth Academy of Sport and Wellbeing
  • I agree to the membership terms and conditions which can be found at https://www.perth.uhi.ac.uk/academy-of-sport-and-wellbeing/join-your-gym/ 

I Agree

Consent

By signing below I consent to the following on behalf of the Junior named on this form:

  • I consent to my health data being used for the purpose of my health and safety and wellbeing
  • I consent to my GP giving my health data to the Academy of Sport and Wellbeing for the purpose of my health and safety and wellbeing

Please select who will be participating...
Minor
Continue
First Adult Name

First Name*

Last Name*
First Adult Age Acknowledgment*
First Adult Date of Birth*
I certify that I am 16 years of age or older
First Adult Signature*
Adult Address
Address Line 1:*
Street address, P.O. box, company name, c/o
Address Line 2:
Apartment, suite, unit, building, floor, etc.
Country:*
City:*
State/Province:*
Zip/Postal:*
Parent or Guardian's Email Address

Email*
Check to receive information, news, and discounts by e-mail.
Your signed waiver will be sent to the email address provided here and is available for download for three days via URL attachment.
Emergency Contact

First Name*

Last Name*

Emergency Contact's Phone Number*
Health Questions

Common sense is your best guide when answering these questions.  Please read the questions carefully and answer each honestly by selecting the appropriate response in the drop down menu

Has a doctor ever stated that you have a health conditions, such as heart problems or seizures, and that you should only do physical activity recommended by a doctor?*
Do you have a bone or joint problem which could be made worse by a change in your physical activity?*
Do you know of any other reason why you should not do physical activity?*

Does your child have any learning or behavioural needs that we need to be aware of?

  • If you answer YES to any of the above questions, speak to your doctor before exercising, obtain written consent that you are safe to use the gym with any recommendations and hand to ASW reception. 
  •  If you are or may be pregnant - talk to your doctor before you start, obtain written consent  and hand to ASW reception
  • If your health changes and you would then answer YES to any of the above questions, tell your fitness or health professional and ask whether you should change your physical activity plan

Membership Options
Membership Options - please select the appropriate option*
Pay As You Go
UHI Student Membership - £14 p/m
Junior Membership - £20 p/m
Non PC Student Membership - £25 p/m
Perth College Sport and Fitness Student
SIS Athlete
Parent(s) or court-appointed legal guardian(s) must sign for any participating minor (those under 16 years of age) and agree that they and the minor are subject to all the terms of this document, as set forth above.


By signing below the parent or court-appointed legal guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name

First Name*

Last Name*

Relationship*

Phone*
Parent or Guardian's Age Acknowledgment*
Parent or Guardian's Date of Birth*
I certify that I am 16 years of age or older
Parent or Guardian's Signature*
Electronic Signature Consent*
 By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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